Free Painting Estimate Template for Excel and Word
Download a free painting estimate template for Excel or Word. Excel calculates totals, deposits and paint quantities; Word gives you an editable document.
Free. No sign-up.
Quick answer
Download the Excel or Word template, replace the sample company and client details, list the work as line items, and send it. In Excel the amounts, tax, total and deposit calculate for you, and a separate sheet turns room sizes into wall area and gallons of paint.
Key points
- Two formats: Excel with formulas, and Word for a formatted document.
- The Excel file has a blank estimate, a filled example, and a room-measurement sheet that calculates gallons.
- In Excel, fill in the pale cells to calculate amounts, tax, total, deposit due and balance. Enter and check amounts yourself in Word.
- Replace the sample company and client details, and add your scope notes and exclusions.
- Free to use, with no sign-up. Make it a proposal your client can sign online in Estiggle when you are ready.
What it looks like
Sample values for a fictional job. Replace them with your own.
What is inside
The Excel workbook includes the sheets and formulas below. Word provides an editable document layout; enter its amounts manually.
- Estimate sheet
- Your company details, the client and job address, an estimate number, a date and a valid-until date, then up to twelve line items with quantity, unit and unit price.
- Totals and deposit
- Subtotal, discount, tax rate, tax and total, plus a deposit percentage that works out the deposit due and the balance after it.
- Scope, terms and acceptance
- A notes box for scope, exclusions and assumptions, a short terms line, and a place for the client to sign and date.
- Room measurements sheet
- Enter each room’s length, width and ceiling height, with doors and windows, and the sheet works out wall area, ceiling area and the gallons to buy for the coats you choose.
- Example sheet
- The same estimate filled in for a fictional job, so you can see every formula at work before you replace it with your own.
How to fill it in
Measure the job
Use the Room measurements sheet, or the free painting estimate calculator, to get paintable area and gallons.
Replace the sample details
Type your company name, contact details and license number, then the client’s name and the job address.
List the work
Describe each part of the job in plain language and enter a quantity, a unit and a unit price. Keep trim, doors and prep as their own lines.
Add the terms
Set the valid-until date and the deposit percentage, and write the exclusions and assumptions in the notes box.
Send it
Save a copy as a PDF and email it to the client, or create it in Estiggle and let the client review and sign it online.
Keep the approved work and payments together
Use the painting estimate calculator to check paint, labor and margin with your own rates, then describe the scope in this template. When the client needs to sign online, create a proposal in Estiggle and turn approved work into invoices. See the workflow for independent painters and small painting crews.
Questions
Is the painting estimate template really free?
Yes. Download the Excel or Word file and use it as many times as you like. You do not need an account.
Does the template work in Google Sheets?
Yes. Upload the Excel file to Google Drive and open it with Google Sheets. The formulas carry over.
What should a painting estimate include?
Your business details, the client and job address, an estimate number and date, a valid-until date, the scope by area or surface, the price, exclusions, payment terms and how the client accepts. The guide to writing a painting estimate explains each part.
How do I work out the gallons of paint?
Use the Room measurements sheet in the Excel file. It calculates wall and ceiling area, multiplies by the number of coats, divides by the coverage per gallon you enter, and rounds up.
Can my client sign the estimate online?
Not from a spreadsheet or a Word file. In Estiggle you can create the same document as a proposal, email it to the client, and they sign it in a browser.