Free Painting Invoice Template for Excel and Word
Download a free painting invoice template for Excel or Word. Excel calculates tax and balance due; Word gives you an editable document.
Free. No sign-up.
Quick answer
Download the Excel or Word template, replace the sample company and client details, list the completed work as line items, and enter any deposit under payments received. In Excel the amounts, tax, total and balance due calculate for you.
Key points
- Two formats: Excel with formulas, and Word for a formatted document.
- The Excel file has a blank invoice and a filled example with a deposit and a balance due.
- In Excel, fill in the pale cells to calculate amounts, tax, total and balance due. Enter and check amounts yourself in Word.
- Show payments received on the invoice so the client sees exactly what is still owed.
- Free to use, with no sign-up. Record payments and track balances in Estiggle when you are ready.
What it looks like
Sample values for a fictional job. Replace them with your own.
In this example, the $600 deposit has already been received against $2,400 of work, leaving $1,800 due. Add later payments as they arrive and update the balance; do not list a requested deposit as paid until you receive it.
What is inside
The Excel workbook includes the sheets and formulas below. Word provides an editable document layout; enter its amounts manually.
- Invoice sheet
- Your company details, the client and job address, an invoice number, a date and a due date, then up to twelve line items with quantity, unit and unit price.
- Totals
- Subtotal, discount, tax rate, tax and total.
- Payments received
- Up to five payments with a date, method and reference, which feed straight into the balance due.
- How to pay and notes
- A box for payment instructions and anything the client should know.
- Example sheet
- The same invoice filled in for a fictional job with a $600.00 deposit and $1,800.00 still due.
How to fill it in
Start from the approved estimate
Copy the line items from the estimate or proposal the client accepted, so the invoice matches what was agreed.
Replace the sample details
Type your company details and the client’s name and job address, and set the invoice date and due date.
Add extras on their own lines
If the client asked for more, add it as a separate line so the original work and the extra are easy to tell apart.
Enter payments received
List the deposit and any other payment already made. Excel updates the balance due automatically; in Word, subtract the payments from the total and enter the balance yourself.
Send it and record payments
Save a copy as a PDF and email it. When payments arrive, add them to the list, or record them in Estiggle.
Keep the approved work and payments together
This template helps you prepare one invoice and show the payments received. In Estiggle, create invoices from approved proposals, record each payment and keep the balance with the client record. See how painting estimates and invoices stay connected, or prepare the scope with the free painting estimate template.
Questions
Is the painting invoice template really free?
Yes. Download the Excel or Word file and use it as many times as you like. You do not need an account.
What should be on a painting invoice?
Your business details, the client and job address, an invoice number with issue and due dates, a description of the completed work, the amounts, any payments already received, the balance due and how to pay.
How do I show a deposit on the invoice?
Enter it under payments received with its date, method and a reference such as Deposit. The invoice then shows the deposit as paid and the rest as due.
Does the template work in Google Sheets?
Yes. Upload the Excel file to Google Drive and open it with Google Sheets. The formulas carry over.
Can I track payments in Estiggle instead?
Yes. In Estiggle you create the invoice from a signed proposal, record each payment with its date and method, and see the balance still due. How to invoice a job in Estiggle shows how.